February 15, 2010 Meeting Minutes

OGA Rhythmic Booster Club Minutes

February 15, 2010

Meeting  called to order at 6:05pm.

1. Tabled from last month:  Appreciation for meet directors will be shown by volunteering and making sure that the meets run as smoothly as possible. 

II.            Treasurer’s Report:  Nothing new to report.  We are in the middle of the Valley Cinema spring ticket drive which is going well so far.

III.           End of Season Banquet:  Alex as volunteered to organize the banquet at the tennis club again.  Possible dates are the first two weeks in June.  (Either Thursday, Saturday or Sunday.)  Alex will e-mail the group once she knows what’s available.

IV.          Coaches Update:  None—Nadine/Jayme were working with the girls. 

Milly Skach reported that Nadine was concerned about the affect of the practice surface in relation to the girls’ performance.    First, the amplified spring of the underlay floor does not come close to replicating that of competition standards.  This has significantly affected the gymnasts’ leaps, which is a critically skilled element in scoring.  Second, the practice surface overlay carpet also does not meet rhythmic standards, and continuously limits the gymnasts’ ability to practice turns, another critical element that defines their ranking.    These issues have been affecting the gymnasts throughout the season, and after having competed in several meets, including the USAG invitational at the Olympic training center in Colorado Springs last week, it has become apparent that action is required.  

A new underlayment under the rhythmic area would be about $2,000 plus the cost of a carpet, which is approximately $10,000.  Nadine is in process of developing a plan to present to OGA management based on current usage of the rhythmic floor.  Milly asked that the board members present provide some guidance on how to go about navigating the approval process of this capital project

V.            OGA Board of Directors Update:

Alex Mazziotti reports that OGA broke even in 2009 which was good considering the current economic situation.  The Bingo program made $20,000.  The board will be working on long term strategic planning for how profits will be used.  (Improving the current facility which is on a 10 year lease with about 7 years remaining, or saving for future facilities.)

There will be 4 openings on the board.  The openings will be posted in April and the vote will be in the May meeting.  Currently 3 members are rhythmic parents.  The monthly time commitment is about 3 hours per month, more if there are surprise events that need immediate attention.  For now the board is pretty stabilized and will be geared toward long term strategic planning. 

The Board recently voted on the newest Vacation Credit Policy.  After 3 months, members are eligible to ask for a 1 week vacation credit.  (The credit needs to be taken from October – May, but the family can take the actually week off during the summer.)

VI.  MEETS!

Committee assignments will be for all three meets to be more efficient.

State:

Julie Chu passed out the State Rhythmic Meet Assignment Sheet and posted a sign-up sheet for individual volunteer sessions for various assignments.   The following Committee Assignments were still needed:

Scoring Program—There need to be at least 4 trained people to staff this job for all three meets.  Alex Mazziotti & Jeanne Mowry agreed to staff this job. 

Music-We have borrowed the dual CD player from Westside.   (No volunteer yet) 

Awards

Fundraising:  Stephanie Harper and Abby Nagy agreed to chair this area.  We will be having T-shirts for regionals and JO, but not state.  This is a place where the club needs to succeed in order to make money on the meets.    Bring all ideas!

Abby Nagy also volunteered to chair decorations and Kim Vanko will assist her.

Julie Chu will update her assignment spreadsheets and re-e-mail to the group.

Regionals:

We will not know if we can sell concessions until the last minute.

Also: Alaska, Colorado and North Dakota may not attend since they don’t have a state meet.

JO’s:

Don’t have a facility finalized yet.  Alex and Nadine went to see “The Courts” in Beaverton and PSU can also be reserved.  Both facilities are quite expensive.   Nadine was checking into the final amount USAG will pay for the facility (believed to be about $3,000.)  Alex Mazzotti has been working on an athletic funds grant request with the Washington County Visitors Association and has requested budget figures for all of the meets since they will garner approximately 600 hotel rooms. 

Milly Skach will gather actual from previous meets to support Alex’s grant application and also to distribute to those with various responsibilities to make sure we stay on budget plan for the meets.

The Courts in Beaverton would require some kind of divider to separate the practice area from the performance area. 

Reminder that JO is Wed-Sunday.  (May 27-30). 

Some activities for fundraising:

                --Used Leo sale with 10% going to the booster club.

                --New Equipment Sale

                --T-shirt sales

                --Raffle Baskets

Milly is trying to get American Girl to donate one doll.  She is asking for outfits from parents that sew.  (She can lend patterns for those who would like to sew an outfit.)  Proceeds from the raffle would go to the Rhythmic Scholarship Fund.

Meeting was adjourned at 7:30pm.